10/10/2023 - Notification on parallel motion and admission in the civil service in the executive category

NOTIFICATION ON PARALLEL MOTION
ADMISSION IN THE CIVIL SERVICE
IN THE EXECUTIVE CATEGORY

Minimum level of diplomaProfessionalMaster. 

In the application of the Articles 22 and 25, of the Law no.152/2013, on the civil servant, amended, as well as of Chapter VII, of the sentence no. 243, date 18.3.2015, of the Council of Ministers, the School of Magistrates notifies procedures of parallel motion and admission in the civil service for the executive category, for the group of positions: 

1 (one) vacancy – Scientific Secretary for the Continuous Formation - Category: IV-I
 

The above positions are offered initially to the civil servants of the same category for the procedure of parallel motion. Only in case that out of these positions, at the end of the procedure of the parallel motion, results that there are yet vacancies, they are valid for the competition through the procedure of admission in the civil service for the executive category.

FOR BOTH PROCEDURES, (PARALLEL MOTION, ADMISSION IN THE CIVIL SERVICE) IS APPLIED AT THE SAME TIME. 

19/10/2023

Document submission deadline for: 

PARALLEL MOTION 

24/10/2023

Document submission deadline for:

ADMISSION IN THE CIVIL SERVICE

 
   General description of the work for the position above is:

 

1. Formulates, makes the analysis and provides information on the nominative list of judges and prosecutors according to the districts and appeals with the data on sections, address, telephone (mobile and fix), fax and e-mail and updates it with the lists taken to the High Judicial Council and High Prosecutorial Council; Updates the electronic data on the e-learning platform for every participant and expert of the Program of Continuous Training.
2. Sends in time the invitations for participants, and updates the register in relation to the Continuous Training on the basis of the regulation of the institution; Makes the list of participants, according to their requests for every program and new calendar taking care to adapt themes of sessions with lists  of participants;

Takes care for the logistical part of training; photocopies the materials;

1. Informs the responsible and the head of hierarchy, on the list of participants of training sessions and notifies in time, in relation to every request/appeal or their impossibility for participation;
2. Transmits and updates the data of the continuous formation on the basis of the information, immediately after informing the responsible of the continuous training, the head of hierarchy and the IT specialist. Controls and prepares the information of the continuous formation to be downloaded on the internet website and send them to the IT specialist; Presents to the responsible and the head of hierarchy, detailed reports along with its denominations such as: 

• Participants; 
• Kinds of trainings;
• Themes (activities); 
• Time and financial cost.

1. Keeps, manages and takes care for the files of materials of every training session so that to be complete and present every time.
2. Collects the evaluation forms of the participants for every training session and elaborates the data of the questionnaires in an informing scheme being consulted with the responsible of the program of continuous formation and the head of hierarchy. Makes the analysis of the evaluations of the participants for every training session and elaborates the data of questionnaires on:

• The control on who is the preferred expert and who is not;
• The control on which is the preferred theme and which is not;
• The evidencing of the observations of the participants;
• The evidencing of their requests on the:
• Form;
• Content of the session; 
• Requests on new themes and 
• Trainings.

1. Accomplishes the requests of all corresponding documents for the providing/non-providing of every participant with certificate and reports to the head of hierarchy.

Only civil servants of the same category have the right to apply for this procedure, in all the institutions that are part of the civil service.

Candidates have to meet conditions for the parallel motion as follows: 

1. To be confirmed civil servants, of the same category, (executive category); 
2. Not to have disciplinary measures in force; 
3. To have at least the recent evaluation “well” or “very well.” 

Candidates have to meet the specific requirements as follows: 

1. To have university formation, diploma of Professional Master. Preferably law education;
2. No less than 3 (three) years of work experience;
3. Preferably specializations and trainings in the field of law, management; 
4. To have knowledge of at least one foreign language: English, French, etc.;
5. To use the basic computer programs.

Candidates who apply must submit the following documents:  

1. Application;
2. Curriculum Vitae prepared according to the sample document that may be found in the link: 

http://www.dap.gov.al/legjislacioni/udhezime-manuale/60-jeteshkrimi-standard

1. Photocopy of diploma. For diplomas received out of the Republic of Albania to be filed the equalization by the Ministry of Education, Sport and Youth;
2. Photocopy of the work booklet, (in all pages which verify work experience); 
3. Photocopy of the identity card (ID); 
4. Health Certificate; 
5. Criminal Record Certificate, (Criminal Record Certificate downloaded from the government portal e-Albania is also accepted);  
6. The last evaluation from the direct superior;
7. Certificate from the institution that there is no disciplinary measure in force;
8. Any other documentation that confirms the training, qualifications, additional education, positive evaluations or other mentioned in your Curriculum Vitae; 
9. Recommendations from previous employers regarding the quality of performance of tasks and the description of the accomplished work.

The application and submission of all documents cited above will be done in the School of Magistrates.

On 23/10/2023, will be advertised on the official website of the School of Magistrates, on the portal of the National Employment and Skills Agency, and on public information stands of the School of Magistrates, the list of candidates who meet the specific conditions and requirements for the procedure of parallel motion, as well as the date, the place and the correct time of the interview. 

On the same date, candidates who do not meet the conditions of parallel motion and specific requirements will be notified individually by the human resource management unit of the institution where is located the position you wish to apply for, on causes of disqualification, (by means of e-mail address.) 

Candidates will be tested on:
 

1. Knowledge on legislation:
2. Knowledge on the law no. 152/2013, on the civil servant, (amended) and sublegal acts;
3. Law 115/2016, on the organs of the management of the justice system;
4. Law 98/2016, on the organization of the judicial power in the Republic of Albania;
5. Law no.9131, date 08.09.2003, on the rules ethics in public administration;
6. Knowledge on the Internal Regulation of the School of Magistrates.

Candidates will be evaluated in relation to the submitted documents:

Candidates will be evaluated on the experience, training or qualifications related to the field, as well as on positive certification or on evaluations of individual results at work in cases when the process of certification is not done. The total of points for this evaluation is 40 points.

In the structured oral interview, candidates will be evaluated on:

1. Knowledge, capacities, competence in relation to the description of work position;
2. Their former experience;
3. Motivation, plans and expectancies for the career.

The total of points for this evaluation is 60 points.

More on the evaluation in points, on methodology, on point distribution, and on the method of the calculation of the final result is found in Directive no. 2, date 27.3.2015, of the Department of Public Administration www.dap.gov.al. 

 

At the end of the evaluation of candidates, the information on the winner will be published on the internet official website of the School of Magistrates, on the portal of the National Employment and Skills Agency and on public information stands of the School of Magistrates.

 

Only if from positions ranked at the beginning of this notification, at the end of the procedure of parallel motion, results that there are yet vacant positions, these positions are valid for competition by means of the procedure of admission in the civil service for the executive category. You will have this information on the official website of the School of Magistrates, on the website of the National Employment and Skills Agency, and at the public information stand of the School of Magistrates, starting from 31/10/2023. 

 For this procedure have the right of application all candidates who are out of the system of civil service, who meet the general requirements under the Article 21, of Law no. 152/2013, on the civil servant, amended.   


 

The conditions that should meet the candidate in the admission in the civil service procedure are as follows: 

1. To be an Albanian citizen; 
2. To have complete capacity to act; 
3. To know the Albanian language, in the written and spoken form; 
4. To be in health conditions which allow him to accomplish the corresponding duty; 
5. To not have been sentenced through an in effect sentence for the commitment of a crime or for the commitment of a criminal controversy voluntarily; 
6. On him to not have been taken the disciplinary measure of the leaving from the civil service, which is not deleted according to the Law 152/2013, on the civil servant, amended. 

Candidates have to meet the specific requirements as follows:

1. To have university formation, diploma of Professional  Master. Preferably law education;
2.  No less than 3 (three)  years of work experience;
3. Preferably specializations and trainings in the field of law, management; 
4. To have knowledge of at least one foreign language: English, French, etc.;

To use the basic computer programs.

Candidates who apply must submit the following documents: 

1. Application;
2. Curriculum Vitae prepared according to the sample document that may be found in the link: 

http://www.dap.gov.al/legjislacioni/udhezime-manuale/60-jeteshkrimi-standard

1. Photocopy of diploma. For diplomas received out of the Republic of Albania to be filed the equalization by the Ministry of Education, Sport and Youth;
2. Photocopy of the work booklet, (in all pages which verify work experience); 
3. Photocopy of the identity card (ID); 
4. Health Certificate; 
5. Criminal Record Certificate, (Criminal Record Certificate downloaded from the government portal e-Albania is also accepted);  
6. The last evaluation from the direct superior;
7. Certificate from the institution that there is no disciplinary measure in force;
8. Any other documentation that confirms the training, qualifications, additional education, positive evaluations or other mentioned in your Curriculum Vitae; 
9. Recommendations from previous employers regarding the quality of performance of tasks and the description of the accomplished work.

The application and submission of all documents cited above will be done in the School of Magistrates. 

The application and submission of documents for the admission procedure in the executive category must be done within the date 24/10/2023. 

On 31/10/2023, the School of Magistrates will advertise on its website, in internal spaces of the institution, as well as on the portal of the National Employment and Skills Agency, the list of candidates who meet the specific conditions and requirements for the procedure of parallel motion, as well as the date, the place and the correct time of the written test and of the interview.

On the same date, candidates who do not meet the conditions of the admission in the executive category and specific requirements will be notified individually electronically by the School of Magistrates, on causes of disqualification, (by means of e-mail address.)

Candidates will be tested on:

1.  Knowledge on legislation:
2. Knowledge on the law no. 152/2013, on the civil servant, (amended) and sublegal acts;
3. Law 115/2016, on the organs of the management of the justice system;
4. Law 98/2016, on the organization of the judicial power in the Republic of Albania;
5. Law no.9131, date 08.09.2003, on the rules ethics in public administration;
6. Knowledge on the Internal Regulation of the School of Magistrates.

In the structured oral interview, candidates will be evaluated on:

1. Knowledge, capacities, competence in relation to the description of work position;
2. Their former experience;
3. Motivation, plans and expectancies for the career.

Candidates will be evaluated in relation to the:

• Written evaluation, up to 60 points;
• Structured oral interview which consists on motivation, plans and their expectancies for the career, up to 25 points; 
• Curriculum vitae, which consists on the evaluation of education, of experience and of trainings, related to the field, up to 15 points. 

More on the evaluation in points, on methodology, on point distribution, and on the method of the calculation of the final result is found in Directive no. 2, date 27.3.2015, of the Department of Public Administration www.dap.gov.al.

At the end of the evaluation of candidates, the School of Magistrates will declare the winner on the internet official website, in internal spaces of the institution, as well as on the portal of the National Employment and Skills Agency and on public information stands of the School of Magistrates. All participating candidates in this procedure will be notified individually electronically on the results, (by means of e-mail address.)


 

All candidates who apply for the procedure of the admission in the civil service for the executive category will receive information on the official website of the School of Magistrates, as well as on the portal of the National Employment and Skills Agency, on further phases of the procedure of the admission in the civil service for the executive category:

• On the date of the issuing of the results of preliminary verification; 
• On the date, place and time of the competition.

To receive this information, candidates have to visit frequently the internet official website of the School of Magistrates, the portal of the National Employment and Skills Agency and public information stands of the School of Magistrates starting from 31/10/2023.